tidewater glacier

 

 

 

 

 

 

 

Home : 2008 Request for Proposals

Project Invoicing Requirements

The following instructions are being implemented on all AYK SSI projects.  Please follow the provided instructions when submitting an invoice for work related to the AYK SSI; as required by the Alaska Department of Fish and Game (ADFG).

Address Your Invoice to:

Bering Sea Fishermen’s Association
110 W. 15th Avenue, Unit A
Anchorage, AK  99501

In order to help eliminate duplicate submittals, the invoice must be a signed original.  If the original invoice has been lost, a certified copy of the invoice may be substituted.

Mandatory Information to Include On Your Invoice:

  1. SSSF project number and name;
  2. A unique invoice number;
  3. Name of the vendor;
  4. Date of the invoice;
  5. Period of the project that the invoice is covering;
  6. An itemized description of the services provided;
  7. Prices for each service and if necessary extension of the prices;
  8. When charging indirect, include indirect rate percentage;
  9. Check numbers or proof of payment;
  10. Other documentation required by the contract, cooperative agreement or Reimbursable Services Agreement (RSA); and
  11. Total invoice amount, provided in US$

Budget to Actual Table:

Please include an up-to-date budget table.  Use the format and numbers as approved by the ADFG.  Update the table for each invoice to show the total expenditures by line item (i.e. 100 Personnel, 200 Travel…).  The table shall include the following columns: Category (text) - Approved budget - Expenditures to date - Balance (in numbers).

Send in your final invoice immediately after completing your project. Regardless of how submitted, your invoice must be received no later than 30 days after the project completion date. Invoices submitted after 30 days may not be honored.

If emailing your invoice please send the file attachment as one of the following: MSWord, Excel, or PDF.  We prefer that you not zip your files before sending. Mac users, please ensure that the file extension of your invoice is PC compatible (e.g. ".doc").  Address your e-mail to karen.gillis@bsfaak.org. 

In your e-mail's subject line please enter the Financial Coding number for the assignment.

If you are unable to e-mail your invoice, please contact:
Karen Gillis, Executive Director, Bering Sea Fishermen's Association, 110 W. 15th Avenue, Anchorage, AK  99501
Phone 907-279-6519 x 1, Fax 907-258-6688, and Toll Free 888-927-2732 x 1